Drop down lists are used throughout Eploy and are a great way of storing information using a pre-defined list of values. Whether it be for requisition forms in the hiring manager portal, advanced searching in the candidate portal or admin tasks in the core system, the use of drop down lists helps to ensure consistency of values, ease of use and enhanced reporting throughout the database.
Drop down lists come in different shapes and sizes:
- Hierarchy Lists - Some lists will allow you to create a structure within the options available to you. This is effective for searching up or down that hierarchy, allowing you to search broadly for parent items or be more specific for individual values. Location is an example of the hierarchy list, where you can have Towns within Cities, Cities within Regions, and Regions within Countries. This can be really beneficial for candidates when searching for roles, allowing them to be as specific they wish to be.
- Nested / Dependant Lists - Some drop down lists will allow you to complete additional information, based on the option you select within the list itself. For example, tracking candidate registration & application source is done using dependant lists, where you select a parent option from the drop down list (such as Job Board), which causes a second list to appear, populated with the appropriate child option (such as a list of specific job boards). This can also be used with Other in the parent list, triggering a free text field only if that option is selected.
- Multiple Choice / One to Many - Certain fields will show you multiple choices as a list, allowing you pick a different number of options, such as Vacancy Type within a candidate record. Whilst this is a one to many field (where you can select as many options as your prefer), this is driven by a drop down list.
Hint - Drop down lists make data easier to report on, as you have a predefined list of values. This means you can quickly identify all of the records with that value, without the need to worry about anomalies. You can also use drop down lists on your dashboard, with each drop down available as a group by option on your widgets - a great way of comparing data!