When sending mail merges and emails through Eploy, it is important to personalise the content and sign off the email with your own signature. As part of Eploy’s latest update, you can now control, configure and set up your own signatures, without the need for an admin user to do it for you.

My Signatures

To begin editing and creating your signature, you can access the My Signature section from Admin on the Eploymenu.

This will then allow you to access any existing signatures – by clicking into the signature title – or by clicking New in the grey toolbar.

Once within the signature, the first thing to set is the Title. This is the name of the signature and should be used to differentiate between old signatures that are no longer in use or generic signatures (for when sending emails on behalf of the recruitment team for example).

You also have the option to Attach Files to the signature – this can be particularly useful if you consistently send the same attachment, such as terms of business, when sending emails. This should only be used if you need the attachment to go with every email sent however.

Attach Image Files should be used to upload any images that are included in your signature – images should NOT be pasted directly into the editor, as a HTML template requires the image be attached and inserted to display correctly.

Note – if you paste any images into the editor, it may appear correctly here, but will not display to the recipient when sending emails.

The content editor is where you can then enter your Signature content. This should include all information that you wish to include on any emails sent out and configured to appear as it is required to appear within the email content.

It is recommended to avoid copy & pasting any text into the signature, as this can cause formatting issues when sending emails. By typing the correct information into the signature, you can then apply any required formatting using the tool bar on the editor. The tools include tables, hyperlinks and font settings.

Once you have completed the signature, click Save to confirm and make the signature available when saving emails.

Embedding Images

To embed any images in the signature, you need to use the Attach Image Files link. Clicking this link will allow you upload an image, from either a local or cloud source, and then use insert to place within the content.

Ensure you place the cursor where the image is required to be before clicking Insert.

You can attach and insert as many images as is required, following the same process.

Hyperlinking Images & Text

Once you have created your signature, you may wish to include hyperlinks, to allow recipients to click through to your website or LinkedIn profile for example.

To do this, insert the image or type the text into the signature as normal. Then, highlight the content that you wish to be a link and then click the Hyperlink Icon, on the right hand side of the text editor tool bar.

This will then allow you to enter the URL of the click and the Target; which allows you to control how the URL will open, either in a new window, the same window or simply a new tab.

Once you have configured the hyperlink, click ok to confirm and embed the hyperlink into the signature.


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