The Social Search tool will enable you to search pre-defined sites in order to find candidates that match the role description outlined in your Eploy vacancy record. Searches are dependent on credit applied to your system and a charge per search will be deducted from you credit balance.
In order to enable this tool on your system, please contact firstname.lastname@example.org for more advice on charges and configuration.
Accessing the Google Social Search tool
The Google Social Search tool can be loaded from the Vacancy record, from the action panel at the bottom of the vacancy Summary.
Click the Social Search button at the bottom of the vacancy summary screen to load the tool.
Once the tool is loaded, the Vacancy details information will pass from the record to the tool and appear in the search criteria panel along the left hand side.
- The first pane, Vacancy Details outlines the dates related to the vacancy – start and end date for the role and the date the vacancy were advertised. The Vacancy Status and the User logged in.
- The second pane Candidate Search Criteria is an editable section which will enable to widen/refine your search for profiles based on the information entered here. Specific roles, companies and candidate name can searched for as well as keyword and radial distance searching can be conducted from here. The search can then be run, although there are further options in the panes below that will allow more detail to be added to the search criteria.
- The Vacancy Skills pane will list any skills that populate the Skills tab of the vacancy record – skills can be selected/de-selected according to the user’s searching preferences.
- If no skills are populated within the record, skills can still be searched by entering the keywords in to the Keywords free text box in the Candidate Search Criteria pane above.
- The Vacancy Details section o outlining the job description is displayed in the fourth pane, which is useful for reference when making search criteria selections, in order to help source the candidate who may potentially be best.
- All of the search panes are collapsible to allow extra room on your screen to view other panes. Click the arrow icon in any pane to maximise/minimise the size.
Once you are happy with your selections, click the Search button. Profiles that meet the search criteria will be listed in the results window.
- The sites that can be searched using this tool are displayed across the top of the results window. Any sites that are not to be included in a search can be unticked to be excluded from the search.
- The search sites are all pre-selected as default; these can be amended before clicking
- If the search has already been run, de-deselect any sites to exclude and then click Search again to amend the search
- Note: this will perform as a new search will be deducted from you credit balance again.
The cost of the search, the amount of results the search has returned and how many can be viewed on each page are displayed above the results. Additional results pages can be selected from the dropdown list.
- The logo for the website from which the profile has been sourced is displayed beside each result.
- The search results will also state if no results were found in any of the selected sites.
- A profile can be viewed by clicking the website icon from where the profiles was sourced
- Clicking the name of the profile will also re-direct to the profile for that potential candidate.
Skills/keywords included in the search criteria will be displayed in bold font within the brief description text beneath each search result. This is useful to help distinguish between candidates that may other criteria but do not have the specific skills outlined in their profile (such candidates may be given an amber marking using he flagging system explained in the Viewing Profiles section)
The search results can be sorted by use of flagging system. Beside each search result there is a series of icons that can be used to differentiate between the profiles in order to signify what is to be done with them.
- Red - Unsuitable for this role
- Amber - Maybe suitable for this role
- Green - Suitable for this role
- Grey - Remove from the search list
Results can be amended in multiples:
- Click the tick box beside all desired profiles or click the Select All tick box above the results.
- Then click the correct flag above the search results to flag all selected profiles accordingly.
- The not ready button is used for marking profiles as ready to import into Eploy – click this button to change the status of the profile to Ready
- Marking profiles as Ready until is intended for use after the profile editing has completed. This will be explained in more detail in the Importing Candidates secti
Profiles marked as Ready will prompt a pop-up window with a disclaimer that must be agreed to allow this status to be assigned. The disclaimer that appears below:
The quickest way to decide who to import would be to use the flagging system described above.
Once selections have been made for whom to flag, you can now start working on the list of flagged candidates.
- Click into the Working Result List tab at the top of the search results window.
- This view will display all profiles that have been assigned a flag (also any already those marked as Ready.)
- From here you can review the profiles again as needed, edit the parts of the profile to be imported into Eploy and mark them as
Before profiles can be imported into Eploy, the profiles must first be captured.
To do this:
- Choose a profile to import
- Click the Edit Profile button beside the profile name
- Fields for the candidate’s personal details are available to complete in the edit window. This allows the user flexibility to control what data is input into the candidate’s Eploy record.
- If these fields are not required, click the Toggle Details tab to minimise this section of the window.
- By selecting the View Profile button the candidate’s profile will load in a separate tab; this allows for the user to easily refer to the profile in order to input information into the profile.
It is also possible to copy and paste the whole profile into the profile edit window in order to import it into Eploy
- Click View Profile to open in a separate tab
- Highlight the sections of the profile that are to imported
- CTRL+C to copy the text
- Refer back to the Google Social Search profile edit screen and click into the Alternative Profile tab as shown in the image above
- Click the cursor into the free text window, CTRL+V to paste in the text.
- Once you are happy with the information input into the profile editor, click Save Profile
- It is at this point that it is recommended to mark the profile as Ready - when you have reviewed every profile in you Working List, you will then be able to see those that have been marked as Ready cant then be imported.
- Profiles can be imported individually by clicking the Import
- To import en masse, select the tick box beside the profiles that are to be imported – click the Import Selected icon above the search results.
Selecting to import a profile(s) will prompt the CV Import tool to load and appear in a pop-up window. From here the user will follow the usual CV Import process to import the details into candidate records.
- When importing profiles en-masse, any selections made during the CV Import process will apply to all profiles being imported
- e.g. setting candidate Industry and Location preferences, amending the “How did you hear about us” fields adding to List or creating Application
- If separate settings are to be applied to different profiles they will then need to be imported separately.
Finding Imported Candidates in Eploy
The profiles that have been imported in to the system will now be organised into candidate records.
To find those that have recently been imported, a query will have to be run. The quickest way of accessing and running this query would be to have a widget set up your dashboard that measures candidates created “today” from your user account.
For more advice on configuring widgets, please see the Widget Inspiration guides available on the Eploy Support Centre
Another option would be to build and save a query in your system that searches for candidates created today by a given user. This query can then be run as needed.
If there are other candidate records that have been created by other methods on the same day then this list will include all of those. To distinguish between those that were imported via LinkedIn, it may be worthwhile adding a created from LinkedIn option into the How did you hear about us drop down list so that this can be selected during CV Import.